Administrative Assistant

Are you an organised multi-tasker? If so, this role is for you.

Location: Hybrid (Remote & In-Office)
Employment Type: Full-Time

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our procurement and order fulfillment operations. This role will be crucial in coordinating supplier relationships, tracking orders, and ensuring smooth commission payments for our procurement consultants. The ideal candidate is proactive, a strong communicator, and capable of managing multiple tasks efficiently.

Key Responsibilities:

✅ Order Fulfillment Coordination:

  • Assist in processing and tracking orders from suppliers to ensure timely fulfillment.

  • Follow up with suppliers to confirm order details, delivery timelines, and any issues.

  • Coordinate with directors to ensure smooth execution of contracts.

✅ Supplier & Client Communication:

  • Maintain regular contact with suppliers to track shipments and resolve delays.

  • Communicate order status updates to the procurement consultants and directors.

  • Handle any documentation required for order completion.

✅ Commission & Payment Tracking:

  • Maintain records of procurement consultants’ commissions and ensure timely payments.

  • Assist in verifying payments received from clients before commission disbursement.

  • Work closely with the finance team to reconcile payments and track outstanding amounts.

✅ Administrative & Operational Support:

  • Maintain organized records of contracts, invoices, and supplier agreements.

  • Manage scheduling, email correspondence, and other administrative tasks for procurement operations.

  • Assist in creating reports and tracking performance metrics for procurement activities.

Requirements:

✔ Experience: 2+ years in an administrative, operations, or procurement-related role.
✔ Skills: Strong organizational and multitasking abilities, attention to detail, and proficiency in Microsoft Office (Excel, Word) and email communication.
✔ Communication: Excellent written and verbal communication skills.
✔ Work Ethic: Self-motivated, able to work independently, and adaptable in a fast-paced environment.
✔ Bonus: Experience in procurement, logistics, or supplier management is a plus.

What We Offer:

  • Competitive salary based on experience.

  • Flexible hybrid work environment (remote & in-office).

  • Growth opportunities within a rapidly expanding company.

  • A dynamic and collaborative team culture.

How to Apply:

If you’re passionate about sales, business development, and building strong client relationships, we’d love to hear from you!

📩 EITHER send your resume and a brief cover letter to careers@ovaracapital with the subject line "Administrative Assistant Application – [Your Name].” OR apply using the form below.

🚀 Join us and take charge of your success in a high-reward, high-growth environment!